The department of the navy records management program establishes policies and procedures for lifecycle management creation, maintenance, use and disposition of don records. T h e p o r t i o n s a f f e c t e d b y t h i s r a p i d a c t i o n r e v i s i o n a r e l i s t e d i n t h e summary of change. Since the earthquakes of 20102012, new technologies, structures, and funding have made managing uc information more critical than ever before. This includes identifying, classifying, storing, securing, retrieving, tracking and destroying or permanently preserving records. Rev 1 to jan 2012 basic may 2012 ch1 to rev 1 to jan 2012 basic august 2017. Additional policy and guidance addressing email and webportal records will be forthcoming in the records management manual and the records management. Records management rm procedures manual for creating, maintaining and dispositioning the defense logistics agency dla records. Basics of a records management program 5 legal authority 5 what is a public record. This regulation sets out and summarizes the policies, responsibilities, and procedures for the creation, maintenance, use, and disposition of all records and other documentary materials throughout usda in compliance with title 44 u.
Each record series must be scheduled for appropriate disposition. A program established on an active and ongoing basis to implement records management controls for university records and recordkeeping systems. Va directive 6300, records and information management, dated february 26, 2009. This records management program shall form part of asots records management manual rmm. It also contains all don records disposition schedules approved by the national archives and records. Additional policy and guidance addressing email and webportal records will be forthcoming in the records management manual and the records management handbook. The asots rmm shall serve as guidance and resources for all the college officialsemployees responsible for creating, receiving, preparing, processing, storing, and disposing of records. The manual provides guidance and instructions for proper and coordinated management of government records. Agency written histories scrapbooks, photographs, articles, program notes and documentation of events sponsored or funded by. Records management division 3000 marine corps navy pentagon, room 4e623 pentagon, room 2b253 washington, dc 20350 washington, dc 203503000. Basics of records management florida state capitol. Part ii is the subject file classification system used for. Chapters 21, 29, 31, and 33, and title 36 cfr, parts 1220 through 1238, records management. The records manager provides technical leadership, management, administration and support in the areas of electronic document management and records management.
This guideline is issued under the provisions of section 10a of the archives. Aug 09, 2019 records management regulations, policy, and guidance. To better serve our customers, this web site contains current schedules and information. Introduction to records management trainers manual office of the. These policies were developed based on, and in conjunction with, records management requirements contained in various federal regulations, guides, bulletins, and memoranda published by nara. The department of the navy don records management rm program establishes policies and procedures for life cycle management creation, maintenance, use, and disposition of don records. The foundation of our records management program is the. The records management policy and outreach program, under the office of the chief records officer for the u. Nov 30, 2016 implementation date for the new records management and documentation manual december 1, 2016. Records are often created and kept because they are needed in order to conduct business, as. The dons disposition authority is found in the secnav manual m52101, the department of the navy records management manual. This manual implements the policy set forth in secretary of the navy instruction secnavinst 5210.
Appointed a records manager to implement the department of the navy don records management program within the marine corps. Records management procedures manual page 3 summary of the objectives for records management procedures an ambitious collegewide project, initiated in fall 2009 under the supervision of the. Records management manual 5 this manual provides records management rules, procedures and guidelines for all staff members at unescos secretariat. Accordingly, the university has established the following records management policy and records management program and retention schedule to maintain, protect, and retain or dispose of records. The same holds true for documents posted on websites and portals. It prescribes the code of practices required for the establishment of a comprehensive records management programme in bds. Comply with the records management act and chapter 1600 of sam. After creating or receiving a record, faa staff must capture it by filing, storing, or otherwise systematically maintaining it in a recordkeeping system. Standards and guidelines for electronic records management. Guidelines on records management in the government grs.
State of florida electronic records and records management practices administering an. Each office within faa is required to establish and maintain a records management program which includes a plan to protect vital records and assess damage to and the recovery of any records affected by an emergency or disaster. Records schedules require records to be closed either. Revisions were made throughout andmajor changes were made to the disposition schedules for don records. Records inventory records holdings must be inventoried before appropriate controls can be instituted. Implementation date for the new records management and documentation manual december 1, 2016. Schedule calrim and srap training for agency staff who have records management. Information management guide to recordkeeping in the army.
Records destruction procedure zidentify what is to. Records management program for their organizations iaw this instruction. Records management procedures manual depaul university. For the purposes of this manual, records officer and records manager are one and the same. It also contains all don records disposition schedules approved by the national archives and records administration nara. This manual may be periodically updated to ensure that it complies with current federal records management regulations and osm practices. Records management regulations, policy, and guidance. Government, is responsible for developing federal records management policies and guidance related to records creation, management, and disposition with an emphasis on electronic records. Electronic records and records management practices.
The university of iowa is required by law to develop internal rules for the economical, efficient, and systematic management of its records. The inventory is not concerned with the particular details of content of each form, letter, personnel record, etc. State agencies may contact the records management analysts by calling the state records center at 8316770. This manual provides guidelines and procedures for the proper administration of a records management program. Records management, also known as records and information management, is an organizational function devoted to the management of information in an organization throughout its life cycle, from the time of creation or inscription to its eventual disposition. Learn vocabulary, terms, and more with flashcards, games, and other study tools. The paper version of the aphis records management handbook is no longer available.
Proper records management begins with ensuring the creation of records sufficient to document the operations, policies and transactions of the department, and to provide information necessary to protect the legal and financial rights of the government and of persons directly affected by don activities. This manual provides guidance for all employees on the definition of federal records and personal papers. This records management handbook provides guidance and procedures for the handling of department of energy doe records. This records management handbook provides guidance and procedures for the handling of department of energy doe records and related materials. Feb, 2020 the paper version of the aphis records management handbook is no longer available. Revisions were made throughout andmajor changes were made to the disposition schedules for don records contained in part iii. Use the forest service filing system as the basis for management. The fifteen chapters marked with white tabs found at the beginning of the paper version of the aphis records management handbook, 1998 version, can be accessed from the job. It shall also contain the functions, organizational chart of the records. Each office must implement a plan that identifies and protects its vital records in accordance with faas records management policy. A compliant records management program is necessary for organizations to proactively and progressively manage all data, media and information. The goal of floridas records management program is to provide professional assistance to state and local government agencies in managing the records and information required to take care of the business of government.
Managing government records, august 24, 2012 w office of management and budget circular a, management. Have responsibility for the physical and legal custody of all records. The library of virginia presents virginia public records management manual 800 east broad n richmond, virginia 23219 lva. Agency written histories scrapbooks, photographs, articles, program notes and documentation of events. Managing government records directive, aug 24, 2012 c omb circular a revised, management of federal information. Records document the transactions of business, whether it is personal or corporate business. Serves as the technical project manager for departmental and. The fifteen chapters marked with white tabs found at the beginning of the paper version of the aphis records management. After creating or receiving a record, faa staff must capture it by filing, storing, or otherwise systematically maintaining it in a recordkeeping. As the number of laws and severity of punishment governing records management continues to increase, it becomes even more paramount that organizations follow best practices for proper records management.
The records managerarchivist should produce a records management manual to specify the institutions records program policies and procedures. Use the forest service filing system as the basis for management and control of. An inventory consists of a complete listing of records by record series, together with descriptions and supporting information. The goal of floridas records management program is to provide professional assistance to state and local government agencies in managing the records.
Management program, records management manual, december 2005. The library of virginia presents virginia public records. Accordingly, the university has established the following records management policy and records management program and retention schedule to maintain, protect, and retain or dispose of records in accordance with legal, historical, and reference needs. Records are often created and kept because they are needed in order to conduct business, as evidence of past business, because they are required to meet legal obligations or because the community expects that they will be kept. United states national archives and records administration. January 2012 revision 1 incorporated may 2012 the secretary of the navy. Vha directive 6300, dated july 10, 2012, is rescinded. Information management guide to recordkeeping in the army department of the army pamphlet 25403 history. The department of the navy records management program establishes policies and. If records are created and maintained in a proactive manner, then the. Act as liaison between the agency and calrim, src, and srap. Records management procedures manual page 6 management of active paper records paperbased, active records are managed in office locations where they are used.
Records management is overseen by headquarters marine corps hqmc administration and resources division in the records, reports, and directives management section ardb. Active records are those used to conduct current agency business, and that are generally maintained in office space and equipment. Schedule calrim and srap training for agency staff who have records management duties. Overview of the enhancements and revisions to the third edition of the records management and documentation manual. The department of the navy don records management rm program establishes policies and procedures for lifecycle management creation, maintenance, use, and disposition of don records.
Ensuring that all electronic records are covered by records retention schedules. Print a paper copy and file it in the corresponding folder within your command or activitys record management system store within a dod 5015. Manuals, guidelines and circulars on records management. A records series is a group of identical or related. This manual may be periodically updated to ensure that it complies with current federal records management. Records management by judith readsmith, managing the crowd. The department of the navy chief information officer. Registered files, local filing and the lifecycle of records.
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